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How to merge multiple Word documents into one file

Learn to combine two Word documents or more into one file. You don’t need to copy and paste text from one document to another. It is not the best method to use for large or multiple documents. We will show you an easier way to combine text without manually copying and pasting text. This article will guide you through the steps to merge multiple Word documents into one Microsoft Word file.

Combine two Word documents in a file

You can combine two Word documents into one new Word document or an existing one. First, we will show you how to merge two Word documents into an existing file.

In our example, we want to combine the following word documents; DocA en DocB. To start, you need to open the Word document you want to merge. In our example, we will open DocA.

Steps to combine two Word documents into an existing file:

  1. Place your cursor where you want to insert the text of your Word document
  2. Click on the Insert tab
  3. In the Text group > Click on the arrow next to the object icon
  4. Select > Text from File
how to merge word documents into one file
  • The Insert File dialog box opens up on your Word document
  • Browse your file and select it
    • In our example, we select DocB
  • Click on Insert
insert word documents into one file

Your file will automatically insert into the same Word file. Now we have combined DocA en DocB. You can save it on the same file (in our case DocA) or save it as a separate file and rename it.

how to combine two word documents into one file

Rename Word files

Before we start to merge two or more Word documents into one file, we need to rename the Word files. It is important to rename the Word documents in the order you want to combine them. So, the documents will merge in alphabetic order of the file list. Therefore the best way to rename them is to use A, B, C, etc.

Remember to rename the files in the alphabetic order you want them to insert before you start to combine multiple Word documents.

In our example, we have named them like this: DocA, DocB, DocC, and DocD.

Merge multiple Word documents into one file

Now we want to merge multiple Word files into a new Word document. So let’s say that you have four documents that you want to combine into one file. But, you don’t want to change anything in these four Word documents to keep them intact.

Follow the steps below to merge multiple Word documents:

  • Open a new Word document
  • Click on the Insert tab
  • Go to the Text group
  • Click on the arrow next to the object icon
  • Select > Text from File
Insert word documents to combine
  • The Insert File dialog box opens up > Browse to select your files
  • Press and hold the Ctrl button and click on the files you want to merge
    • In our example, we select DocA, DocB, DocC, and DocD
  • Click on Insert
insert multiple word files

All the Word files will merge into one new Word document. As you can see, it is in the same order as we renamed them, just as in the file list. So you will first see the content of DocA, then the text of DocB, and so on. As this is a new file, remember to save it. This way, you will still have the other documents unchanged and separately.

Read more about how to merge multiple PDF files into a Word document in this article.

how to merge and combine multiple word documents into one file

Conclusion

You have learned to merge two Word documents into an existing file. You also know the steps to combine multiple files into a new Word document. Start by renaming the Word files before merging the documents. Otherwise, they will not merge into the order you want. It is the easiest method to use when you have large Word documents that you want to combine without needing to copy and paste the text.

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