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How to record your screen with Microsoft PowerPoint

Sometimes you want to record the activities you do on your computer screen without using a camera. Well, did you know that screen recording is possible with PowerPoint? If you have speakers, you can also record screen with audio and save it as a separate file. This article will show you how to record a computer screen by using Microsoft PowerPoint 2016 or later.

Screen recording with PowerPoint

To record your screen, you should start by opening a blank presentation in PowerPoint. You have to click on the Insert tab, which is highlighted in the below picture. Then you will find something called Screen Recording on the far right of the ribbon.

Insert Screen Recording

If you click on Screen Recording > PowerPoint will minimize > Then a new box with different controls opens up at the top of your screen. You might notice that your computer screen also looks more transparent.

There are five controls you should know before you start to record:

  • Record – You must select an area on your screen before you can record. Thereafter the Record icon becomes red > Click on it, and the recording will start immediately.
  • 00:00:00 – Click on the icon to stop the recording. Here you can also see the time of your screen recording.
  • Select Area – Click on it to decide which area on your computer screen you want to record. If you want to record full screen > Click on Select Area > Select the entire screen > Now, you will notice that the Record icon becomes red.
  • Audio – The Audio background is grey, which means that you can record with audio. To exclude the audio in your recording > Click on Audio > Now, the icon background will change to white. You can also change this while you are recording.
  • Record Pointer – Decide whether you want to show your mouse cursor or not. The background of the Record Pointer is grey, which means that you will see the cursor in your recording. Record without showing a cursor > Click on Record Pointer > Notice that the icon background becomes white. Remember that you change it back while you are recording.

Record screen with powerpoint

How to record your screen in PowerPoint in steps

You can capture everything on your screen, and the following steps will show you how to do it.

  • Open PowerPoint > Choose Blank Presentation > Go to Insert > Click on Screen recording.
  • PowerPoint will minimize, and the box with different controls opens up. Click on Select Area > Start by selecting an area on your screen > You will see a red dotted line if you choose to select a specific area on your screen > Then, the Record icon becomes red.

How to make a video in PowerPoint in steps

  • Click on Record > A red box with a countdown starts, including a shortcut on your screen to show you how to stop the recording. Usually, you don’t want to show the top controls while you are recording, so the shortcut can be handy.

Shortcut to stop: Windows logo key + Shift + Q

The top controls will disappear on your screen when the recording starts. If you only want to record a small area on your screen, you might want to see the top controls. Click on the pin on the right corner of the box > The box will be visible on your screen. This way, all the top controls will stay up throughout your recording. If you are recording with the audio on, then the microphone will be visible in the taskbar.

How to Record Your Screen With Microsoft PowerPoint

  • Stop recording by either using the shortcut or clicking on the stop icon in the top controls.
  • PowerPoint opens up, and you can see your recording in the presentation slide. Under the inserted video, there is a bar where you can click on play and skip forward. You can also expand the video or make it smaller by moving one of the eight bullet points on the video’s edges.

How to record a computer screen by using Microsoft PowerPoint 2016

Customize screen recording

If you can record your screen with Microsoft PowerPoint, then you can also make some changes. There is a possibility to customize your screen recording in PowerPoint’ Video Tools options.

Format video

Click on your video > Go to Video Tools at the top > Click on Format. Here you can choose from different options in the ribbon.

  • Corrections: In this option, you can make different corrections to make the video look brighter or change the contrast.
  • Color: Click on it to change the color variations or adjust the color of the video.
  • Poster Frame: Click on it > Select Image from File and then browse to set a different picture for your video. The picture below shows you how an image can change the look of your video.
  • Reset Design: If you don’t like the changes you have made, you can always reset.
  • Change different video styles, with or without borders. You can also change the shape of the video and make it look like a circle or triangle. Insert video effects and apply shadows or reflections.
  • Crop: You can even change the size of the video. If you don’t want something sticking out on the edges, you can crop the height or width.

Some find it easier to click on the small arrow in the Video Styles or Size group ribbon. Now the Format Video pane will open, and you can make your adjustments by clicking on each one of the four icons at the top.

How to Record Screen using Microsoft PowerPoint

Playback video

Go to Video Tools > Click on Playback to make other changes to your video. In Playback, there are a lot of options you can use as well.

  • Bookmark: It is useful to add a bookmark to your video if there is a section you want to jump to quickly. Play the video in PowerPoint and stop where you want to add a bookmark > Click on Add Bookmark in the top ribbon and it is automatically inserted > Then you can see it by the yellow dot in the bar under the video.
  • Trim video: Set new start and end times to shorten the video. Click on Trim Video in the ribbon > A new box called Trim Video opens up > Change the Start Time and End Time by clicking on the up and down arrows > Or change the times by moving the green and red lines on the bar to the left and right > Then, click OK. You can also see the bookmark you have added by the blue dot on the bar.
  • Volume: Change the volume of the video clip or mute. You can also change the volume in the bar under the video.
  • Make your adjustments in the Video Options group and choose how you want to show the PowerPoint presentation video.

Trim video

Save screen recording as separate file

Once you made your computer screen’s video clip, it will open in your PowerPoint slide. Then you can choose to save the recording as a PowerPoint presentation or as a separate file to upload it on e.g., YouTube. We will go through the steps to save the video clip as a MPEG-4 video.

First, you have to click on File in the top bar. PowerPoint will direct you to the front page, as you can see in the below picture.

1 – Click on Export on the left red pane.

2 – Click on Create a Video.

3 – Choose Full HD ( for speed ) or Ultra HD ( for best quality) and leave the other settings as default.

4 – Then click on Create Video down below.

Save video as separate file

Now you can choose a location where you want to save it > Save as Type: MPEG-4 Video > Then click on Save.

Save as MPEG-4 video

It will take some time to make the file. So PowerPoint is going to show that it is creating a video in the status bar. After that, you will find the MPEG-4 video where you saved it. Now you have managed to save the screen recording as a separate video file.

creating video

Read more: How to add a video to PowerPoint from YouTube


Now you know how to record your screen with Microsoft PowerPoint. There are a few options you should understand before you start to screen record. You can customize screen recording in PowerPoints’ video tools. It is beneficial to know how to record a computer screen using Microsoft PowerPoint 2016 or later because you can also save the video clip as a separate file.

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