How to customize the Quick Access Toolbar Word 2016

In Microsoft Word, there is something called the Quick Access Toolbar, which consists of different commands. This toolbar is visible in the upper-left corner of your Word document, and the commands are easily accessible as you will use them often. This toolbar is also available in the rest of the Microsoft Office package, like Excel, PowerPoint, OneNote, and Outlook. This article will show you how to customize the Quick Access Toolbar Word 2016 by adding commands that may not be on the ribbon.

Add a command to Quick Access Toolbar

Customize the Quick Access Toolbar by adding a command in three different ways.

1. Click on Customize Quick Access Toolbar

Click on the arrow next to the commands in the upper-left corner in your Word document. Here you will see a list of commands from which you can select. Click on one of these commands, and it automatically is visible next to the other commands. The commands that are visible in the toolbar have a tick in front of it. This is the fastest and easiest way to add a command, but there are few commands to choose from.

Add command to Quick Access Toolbar

2. Right-click on command in the ribbon

Right-click on any command in the ribbon that you want to add to the toolbar. The ribbon is the area with all the commands at the top of the Word document. Then select Add to Quick Access Toolbar, and the command will automatically be added.

Add command to Quick access toolbar

You can even add the entire group in the Quick Access Toolbar like, e.g., Paragraph. Right-click on the group area and then select Add group to Quick Access Toolbar.

Add group to Quick access toolbar

3. Add a command in Word Options

Click on the arrow next to the commands in the upper-left corner > Click on More Commands > A new box Word Options opens in the middle of your Word document. There are several ways to access Word Options, which you can read about in the article Check spelling and grammar check in Word »

More commands in Customize quick accesss toolbar

In Word Options, you will find yourself in the Quick Access Toolbar. Here you can add, remove, and reorder all the commands. At the top, you can see Customize the Quick Access Toolbar written. Thereunder, you can see Choose commands from, highlighted in the below picture. If you click on the small arrow next to Popular Commands, you can also select Commands Not in the Ribbon or All Commands. This way, you can choose from many commands in the list.

Commands not in the ribbon

Select a command in the list on the left > Now, you can add it to the right list in two different ways.

  • Double click on the command you want to add, and it automatically moves to the list on the right > Lastly, click OK.
  • Or click on the command in the left list that you want to add > Then, click on Add in the middle, and it automatically moves to the right list. Lastly, click OK.

Add command in Quick Access Toolbar

Remove a command from the Quick Access Toolbar

You can remove any command from the Quick Access Toolbar in three different ways.

1. Click on Customize Quick Access Toolbar

Click on the arrow next to the upper-left corner’s commands > Then click on one of the commands with a tick in front of it > Now the command is removed from the Quick Access Toolbar.

remove command

2. Right-click on command to remove

Right-click on any command in the upper-left corner of your Word document. Then select Remove from Quick Access Toolbar, and the command will be removed from the toolbar.

remove command from toolbar

3. Remove a command in Word Options

Right-click anywhere in the ribbon or tabs at the top of your Word document. Then select Customize the Ribbon. This way, the box Word Options opens automatically.

Customize ribbon

Or you can right-click on any command in the upper-left corner. There you should select Customize the Ribbon, and Word Options will open immediately.

Customize the ribbon

Once you are in Word Options, go to Quick Access Toolbar on the left side > Click on the command in the right list > Then click on Remove in the middle > Lastly, click OK. Now you have successfully removed a command from your toolbar.

remove commands in word options

Reorder commands in Quick Access Toolbar

Now you can easily learn how to customize the Quick Access Toolbar in Word. There is a possibility to change the order of your commands in Word Options. You can also place the Quick Access Toolbar below or above the ribbon.

Customize the Quick Access Toolbar

Open Word Options and select Quick Access Toolbar on the left side > Click on a command in the right list > Then click on the up and down arrow on the right > Lastly, click OK.

reorder commands in quick access toolbar

Show Quick Access Toolbar Below the ribbon

There are three different ways to show the Quick Access Toolbar below the ribbon.

  • Right-click on any command in the upper-left corner of your Word document > Select Show Quick Access Toolbar Below the ribbon and it will automatically move the toolbar below.

show quick access toolbar below the ribbon
  • Or click on the arrow next to the commands in the upper-left corner > Select Show Below the Ribbon and the Quick Access Toolbar goes below the ribbon.

Show below the ribbon
  • Or open Word Options and go to Quick Access Toolbar. There you can tick on Show Quick Access Toolbar below the Ribbon. Then click OK to see the toolbar below the ribbon.

Show below ribbon in word options

Show Quick Access Toolbar Above the ribbon

  • Right-click on any command in the toolbar. Then select Show Quick Access Toolbar Above the Ribbon, and the toolbar will be moved above the ribbon.

show quick access toolbar above the ribbon
  • Or click on the arrow next to the commands under the ribbon. Then select Show Above the Ribbon, and it automatically moves up.

Show above the ribbon
  • Or open Word Options and go to Quick Access Toolbar. Then you can tick off Show Quick Access Toolbar above the Ribbon. Lastly, click OK. Now you have managed to move the toolbar above the ribbon.

Show toolbar above in word options

Conclusion

Now you know how to customize the Quick Access Toolbar in Word 2016. The easy way to add a command is to click on the arrow in the upper-left corner of your Word document. The list offers the most used commands, but you can also select More Commands. In Word Options, you can customize the Quick Access Toolbar by adding, removing, and reordering the commands. You can even choose to show the toolbar above or below the ribbon.

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