You can add a handwritten signature in Word to avoid printing the document out and manually sign it. It is called an electronic signature, which is common and easy in today’s digital world. This article explains how to create a personal signature and insert a signature block in Word with Quick Parts.
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How to create a handwritten signature in Word
When you add a picture of your written signature in Word, you eliminate the need to sign physically. It is more personal to add a handwritten signature into a Word document. You can create a signature in different ways.
Scan your signature
First, you write your signature with a pen on a white piece of paper. If you have a scanner, you can scan the signature and save it as an image to insert into a Word document. Microsoft Office recommends saving the file on your computer as a .bmp, .gif, .jpg, or .png format.
If you don’t have a scanner, you can take a picture of the signature with a camera or phone and download the photo on your computer.
Write your signature in Paint
If you choose to make your signature in Microsoft Paint, then write it with a black color pencil. Don’t forget to keep a white background, so it does not look different from your document. When finished > Click on File in the top > Select Save as. Then this box appears where you should save the picture as a .png or .jpeg format. A PNG picture has a higher quality than a JPEG picture.
How to insert a personal signature in Word
Insert your signature by copying the image using CTRL + C on your keyboard or right-click on the image and select Copy.
Now paste it into your Word document using CTRL + V on your keyboard or right-click on your document and select Paste.
You can also insert the image of your signature from your Word document. Go to the Insert tab > Click on the icon Pictures > Then select This device > Choose the picture from your computer and double-click on it. The image of your handwritten signature is inserted into your Word document.
Format your signature picture
You should remove the extra white background around the signature picture. Just right-click on the picture > select Crop.
Or you can click on the signature picture > Now click on Format under Picture tools at the top > Then click on the Crop icon in your ribbon as shown in the below example.
Now you can see that the signature has those black edges around it. Click on one of them and drag it to remove the extra white background, as shown below.
If you click on your signature picture in the document, you will see eight bullet points on the edges. Now you can move it around or resize it if you want. Click on one of the bullet points and drag them to make the picture smaller.
Change the layout of the picture
It is a great idea to change the layout of the signature picture, to be able to put the image anywhere you want in a Word document. There are multiple ways to put the picture in front of a text.
The easiest way is to right-click on the signature picture and go to Wrap Text > Then select In Front of Text.
You could also click once on the image > Go to Layout at the top > Click on Wrap Text in the ribbon > Then select In Front of Text.
Another way is to look at the below example and follow the steps.
- If you click on the signature picture, the icon called Layout Options will appear on the right side.
- Click on the icon to change the layout.
- Select In Front of Text. Now you can move and drag the signature picture to the right place.
If you can’t see the Layout Options icon on the Word document, please click on the picture of your signature once and follow the steps below.
A. Click on Format under Picture Tools at the top.
B. Click on the icon Wrap Text in the ribbon.
C. Now select In Front of Text.
Insert a personal signature block in Word with Quick Parts
You can also insert a personal signature with information written underneath and save it as an AutoText. This information could be your full name, job title, or email address. This method is convenient, as you can reuse the same signature in a different document. It is called a signature block and is easy to create in Word using Quick Parts.
- First, you have to insert the signature picture in your Word document, as shown before.
- Then you can type information like your name and job title under it.
- Select the image and text.
- Go to the Insert Tab at the top.
- Click on the icon Quick Parts in the ribbon.
- Select the Save Selection to Quick Part Gallery.
Now a new box called Create New Building Block opens up.
- In the Name box, you have to type a name for the signature block.
- In the Gallery box, click on the arrow > select AutoText.
- Lastly, click, OK.
How to use a signature block in Word
Now you have created your signature block as AutoText, and you can use it whenever you want.
- First, you have to click where you want to sign a document.
- Then go to the Insert tab at the top.
- Click on the icon Quick Parts.
- Go to AutoText.
- Now select the name of the signature block.
Read more: How to add a line for signature in Word »
There are different ways to create a handwritten signature in Word. It is also possible to format a personal signature when you add it to a document. You know how to create and insert a signature block in Word with Quick Parts. Now, you don’t have to print and write your signature manually on a document every time.